Managed print services provide businesses with an effective solution that can save them both money and increase productivity. These programs offer comprehensive assessments of printing fleets and infrastructure as well as numerous options for device upgrades and management.
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Automating supplies delivery to reduce downtime caused by lack of stock is another benefit of outsourcing; consolidating costs and vendors gives a predictable monthly investment plan.
Cost Savings
Today's economy is forcing businesses to seek every chance they can to save money, and office printing may hold the answer for some businesses. Xerox provides various pricing models to help your organization reduce costs while improving productivity such as cost per print pricing models, service only pricing models or hybrid solutions which combine the two models.
Our MPS experts help reduce operating expenses by managing the entire print environment, leading to substantial cumulative savings. They monitor printer usage and supplies while offering proactive and preventative maintenance as well as reliable customer support. They can even help standardize your fleet by eliminating devices requiring different supplies.
Centralized management of network print devices can lower total cost of ownership by decreasing device acquisition, ongoing print, energy, and maintenance expenses. Furthermore, centralized printing management saves both time and money by eliminating frequent supply purchases or help desk calls for additional devices.
Consolidation
Small and mid-sized businesses can find printing services costly. A managed print service can reduce costs while increasing efficiency by centralizing all printing devices and document workflow automation, ultimately saving both time and money.
Managed print services providers also provide training and support services for employee use of printers – proving particularly valuable to companies with limited IT resources.
A Xerox MPS program can reduce printing costs by consolidating devices and optimizing device energy use – leading to significant cost savings for your organization. Furthermore, an MPS can streamline document management processes, automate document workflows, and deliver tangible productivity gains across paper and digital platforms.
Time Savings
Managed print services providers specialize in installing, maintaining, repairing and upgrading printers, copiers and fax machines – saving your organization both money and energy costs in the process. By harnessing their services efficiently they can increase employee productivity while cutting energy consumption costs significantly.
A Xerox MPS provider can also help reduce printing waste by eliminating unwanted documents and streamlining document processes, while increasing efficiency by decreasing printing costs and strengthening security for office printers.
Xerox is an industry leader when it comes to MPS, offering flexible subscription models to meet your specific needs. They have earned high customer ratings for their high-quality products; printers from their selection of models are top rated when it comes to functionality, speed, and dependability. In addition, their support services offer free assessments of your printing infrastructure in order to improve its efficiency for maximum profitability and productivity at your organization.
Security
Utilizing passwords, pin codes and security cards on multifunction devices allows businesses to ensure only employees with access can print. This helps protect sensitive documents from falling into the wrong hands or being misused maliciously; depending on your industry this could be key for meeting compliance standards and maintaining security.
Xerox stands out in this arena with their ConnectKey software, recognized by Gartner, IDC and Quocirca for its security measures and suitable for implementation into FedRAMP environments for federal agencies.
Managed print service providers offer businesses another solution to reduce waste and streamline printing operations: printer location and routing capabilities. By tracking which machines are receiving daily usage, they can determine which can be moved or removed altogether from the fleet in order to save costs and boost productivity – or perhaps consolidated for greater productivity gains.